How does your pricing model work?

Determining your client entity package involves three main considerations.

Determining your client entity package involves three main considerations.

Determining your client entity package involves three main considerations, which we’ll discuss in more detail later in this article:

• Entity size
• Service Level
• Bookkeeping Frequency

1. Determining entity size

The first area to sort out will be your client entity size.

• Small - Entities with annual expenses of less than $200,000
• Large - Entities with annual expenses of $200,000 or greater

To calculate your client’s entity size take the following steps:

Calculate the 12 month average of your client entity's expenses. The monthly expense amount includes the cost of goods sold, but w-2 employee payroll (salary, benefits, taxes, etc.) should be excluded. 

• Subcontractors paid via the accounts payable system are not considered payroll for the purposes of this calculation.
• Depreciation expenses, whether annual or monthly, should be included in your monthly expense calculation. 
  • It may not initially appear that Botkeeper will manage these transactions, but it does via the acquisition expenses, improvement(s) expenses, and/or with the sale of the asset(s) as they respectively occur

2. Determining service level

The next area to review is if this client will need additional assistance from our accounting team to help manage their monthly bookkeeping.  We offer three different service levels, as shown below:

• Infinite includes the following:
  • The Botkeeper Infinite software platform.
  • No service offerings are included in this package and all services for your client will be managed by your firm

• Infinite + Basic includes the Botkeeper Infinite software platform, plus the following service offerings that our accounting team assists with to aid in the management of your client’s monthly bookkeeping:
  • Transaction Categorizations 
  • Basic Payroll Categorization
  • Simple Month End Journal Entries
  • Basic Schedule Maintenance with Monthly Journal Entry
  • Bank and Credit Card Reconciliations
  • Income Statement, Balance Sheet, & Statement of Cash Flow
  • Overall book review for unusual balances or discrepancies
• Infinite + Advanced includes everything from the Infinite + Basic package plus the following service offerings that our accounting team assists with to aid in the management of your client’s monthly bookkeeping:
  • Advanced Payroll Categorization
  • Autonomous AP Processing
  • Applying Payments to AR Invoices
  • CC Merchant & POS Reconciliation
  • Inventory Reconciliation
  • Enhanced Ongoing Report Support
  • Monthly Standard Invoicing
  • QBO W-9 Requests
  • Tracking:
    • Class & Department
    • Job / Project

3. Determining Bookkeeping Frequency

The last area to consider is the Bookkeeping frequency. We offer two frequencies to choose from:

• Weekly* - your clients books will be managed on a weekly basis; this is the included frequency.
• Daily - for clients with a more urgent need, you can upgrade to this frequency for your clients’ books to be managed on a daily basis; this option will incur an additional fee.

Now that you understand what makes up the three elements of a client entity package, it’s time to look at pricing. Below is the pricing table. Note, the prices shown are per month, per entity:

Will a change in an entity size impact my monthly subscription price?

Yes, your client entity size will change your subscription price. Client entity sizes are reviewed on a calendared, quarterly basis. If your client entity has a large, material change, we will inform you that your billing may be adjusted on a future invoice to account for the entity in question.

Now, it’s time to head on over to our pricing page to compare the different services, or you can connect with one of our specialists to talk live!