Required Information for First & Ongoing Close

What is required to ensure Botkeeper performs a timely close?

Required Information - First & Ongoing Month End

To ensure a timely ongoing close the following will be required of all entities  

• General Ledger (GL) - we have been provided access 

  • QBO - We have been added  as a team member to your Firm’s existing QBOA*

• • Xero -  We have been added  as an Advisor with manager user rights in each client’s GL

• Bank & Credit Card accounts are set up in one of the following ways

• • Smart Connect (Autopush) for all eligible accounts (or general ledger bank feed (Non-Autopush) for Smart Connect ineligible accounts); or
    • If account(s) cannot be connected to Smart Connect or general ledger bank feed, transactions provided in an uploaded format**

• We have been provided access to bank & credit card statements via one of the following***:

• • Smart Connect tool within the portal
  • Manual upload to the portal
  • Access to statement fetching service (Hubdoc, QBO) granted
  • Provide us with their own (non-shared), read-only credentials****

• We have been provided access to all 3rd party applications required for us to complete the service offerings outlined in the Scope of Service via Password Manager

• All tasks assigned to the firm or client in the portal are completed and nothing is outstanding
• Partner is responsible for completing all work impacting the month-end financial reports prior to the respective information cut-off date