THE BOTKEEPER PROCESS

Take a closer look at the power of the Botkeeper Process, the magic steps Botkeeper performs monthly alongside your client's general ledger to ensure their bookkeeping is consistently up-to-date and accurate.

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data transfer 1

STEP 1: DATA TRANSFER

One of the first and most important steps in any firm’s bookkeeping process is the access and collection of your clients’ bookkeeping data. So we start our process off by centralizing your client data for an overall easier collection process.

How do I safely provide Botkeeper login credentials to my client's accounts?

Botkeeper's Password Manager provides you and your clients with one central location to safely and securely store their credentials within their Botkeeper Client Portal. With a click of the button, your firm can share credentials with Botkeeper to be anonymously credentialed into their 3rd party applications. Password Manager also allows the Botkeeper Accounting team the ability to log into these applications and extract the needed details right from their source locations, without causing any disruption to your firm or client experience throughout the month.
Can I upload receipts and documents to Botkeeper?

Botkeeper understands that some customers are hesitant to invite outsiders into their 3rd party applications, which is why Botkeeper provides Scanbot. Scanbot utilizes OCR technology to read and transfer data from electronic images to automatically place the relevant details in your client's books. Electronic receipts, POS reports, 3rd party invoices, and even unpaid vendor bills are all supported by Scanbot.
How do I connect my client's financial institutions to Botkeeper?

automate

STEP 2: AUTOMATION

After all the data has been retrieved and entered into your client’s general ledger, Botkeeper begins to process all of the uncategorized transactions, running them through a machine learning model to get them automatically categorized, using our Transaction Manager feature.

How does Botkeeper's Machine Learning learn over time?

Botkeeper's machine learning model is able to apply logic based on what it has “learned” by looking at your client’s unique historical data, as well as millions of other data points from our Botkeeper client base. Our model is in non-stop ‘education’ mode, using every new data point (such as but not limited to manual journal entries, other transactions running through your client’s bank feeds, and more), to become more accurate, and more powerful as we continue to work with your client’s data!
What happens if I am already using QBO Rules?
What happens if Botkeeper's Machine Learning cannot categorize a transaction?

For those inevitable scenarios where transactions cannot be automatically categorized without clarification from you or your client, the Transaction Manager feature provides a streamlined process, serving up the hit list of only those exception transactions for you or your client to quickly categorize. Once approved it will sync back to your clients’ books, teaching the machine what to do in the future, and driving up accuracy over time (unlike the QBO Rules feature, which requires ongoing manual adjustments and heavier human management).

additional services

STEP 3: ADDITIONAL SERVICES

Botkeeper offers Additional Services to provide extra lift when supporting your accounting team. This ensures that they are able to concentrate on those higher-margin and valued services and not be bogged down by any of the low-level tasks that you are completing for your clients today.

What type of additional services does Botkeeper offer?

Botkeeper's additional services may include, but not be limited to managing and booking journal entries for Depreciation or Amortization schedules, all the way through to handling the 3rd Party POS sales entries into your client’s GL and reconciling back to the 3rd Party POS system and more.

Botkeeper’s skilled accounting team can handle these services on a client-by-client basis, putting a step-by-step playbook in place for your client's specific needs and how we can solve them!
Does Botkeeper offer a tax write-up service?

verification

STEP 4: VERIFICATION

Botkeeper takes great pride in being able to provide you and your clients with an ideal— scenario: machine learning and automation combined with human oversight- the best of both worlds. Here in step 4, the Botkeeper accounting team is focused on quality assurance, and Verification, to ensure that your client’s books remain clean, timely, and of course- accurate. Go ahead, take a sigh of relief! This is our opportunity to perform an overall review of the books; If something appears to be missing, or doesn’t quite line up, the Botkeeper Accounting team steps in to cross-check the details.

What happens if the Botkeeper Accounting team needs my input?

automate

STEP 5: MONTH-END

When the time comes, the data transfer process in step 1 makes the month-end highly efficient. Botkeeper will pull the month-end statements from your clients’ various financial institutions and complete the bank & credit card reconciliations directly in your client’s GL allowing your client’s books an accurate and on-time closing month-after-month.

TRANSFORM YOUR BOOKKEEPING THROUGH AUTOMATION

Run your firm with confidence knowing you’re getting your client's bookkeeping done with the help of accounting automation. We’ll handle everything from top to bottom, so you can focus on reaching your goals and helping your firm thrive. Simply put, Botkeeper enables you to be more human.

THE BOTKEEPER PROCESS

Take a closer look at the power of the Botkeeper Process, the magic steps Botkeeper performs monthly alongside your client's general ledger to ensure their bookkeeping is consistently up-to-date and accurate.

Lets Work Together

CLICK TO WATCH THE FULL PROCESS VIDEO

STEP 1: DATA TRANSFER

How do I safely provide Botkeeper login credentials to my client's accounts?

Can I upload receipts and documents to Botkeeper?

How do I connect my client's financial institutions to Botkeeper?

STEP 2: AUTOMATION

How does Botkeeper's Machine Learning learn over time?

What happens if I am already using QBO Rules?

What happens if Botkeeper's Machine Learning cannot categorize a transaction?

STEP 3: ADDITIONAL SERVICES

What type of additional services does Botkeeper offer?

Does Botkeeper offer a tax write-up service?

STEP 4: VERIFICATION

What happens if the Botkeeper Accounting team needs my input?

STEP 5: MONTH-END

What standard reports does Botkeeper extract from my client's GL?

Where does Botkeeper store my client's standard reports?

What happens after the month-end?

TRANSFORM YOUR BOOKKEEPING THROUGH AUTOMATION

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